Settings – Venue Documents
Upload, manage, and reuse your terms and conditions, floor plans, and other documents across all your bookings — no more digging through internal files.
What is Venue Documents?
Venue Documents is a central place in MeetingPackage where hoteliers can store and manage all the documents their teams need when selling to meeting planners — terms and conditions, appendices such as floor plans, and any other supporting files. Documents are uploaded once at the organization level and then made available to every sales manager and venue user, so the right file can be added to a booking automatically instead of being tracked down from separate internal tools.
Who is it for?
- Hoteliers and organization admins who manage the master set of documents.
- Sales managers and venue users who attach the correct documents when handling bookings.
Where to find it
Go to Settings, then open the Documents menu.
What you can do
- Upload the documents you want to make available (terms and conditions, floor plans, appendices, and other files).
- Preview documents to confirm you've uploaded the right version.
- Assign documents to different venues so each venue shows the documents relevant to it.
- Delete and manage documents as your needs change.
How your team uses it
Once documents are uploaded and assigned, all other team members in the organization can use them when selling services to meeting planners. Instead of searching for files, they simply add the correct terms and conditions or appendices directly from Venue Documents into the booking.
Why it helps
- One source of truth for all venue documents across the organization.
- Consistent, correct terms and conditions on every booking.
- Faster sales workflow — no switching to internal tools to find files.