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Rates & Products - Packages

How to Create Meeting Packages in MeetingPackage

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This article explains how to create and manage meeting packages in MeetingPackage. Packages allow you to combine meeting rooms, catering, services, and equipment into pre-defined offerings that are easy for clients to understand and book.

Note: In order to create a Package, you first need to create your Catalog under the Product option.

Have you already created Packages in your profile.

Important thing to note here is that if you already have created Packages in your profile using the standard Venue edit feature, those Packages will be visible to the customers, however, you are not able to edit those packages. In order to update your existing Packages, you will need to re-create them again using the new Package option under Product.

Please note that any new Packages created by using the new method will automatically hide and invalidate all the old existing Packages created with the old method before the launch of this new package feature.

Navigate to the Packages Section

  • Click Packages from the left-side navigation menu under Rates & Products.

  • If you manage multiple venues, select the correct property from the dropdown at the top.

Add a New Package

  • Click the "Add Package" button in the top-right corner.

  • This opens the Package Create screen with three main sections:

    • Name & Description
    • Package Info
    • Package Contents

Fill in Name & Description

  • Language: Select the language for your package content.

  • Name: Enter a name for the package (e.g., Half-day Meeting Package).

  • Description: Provide a short description that explains what this package includes.

  • You can click Add Translation to localize content in additional languages.

 

Set Package Info

  • Minimum Delegates: Set the minimum number of attendees.

  • Maximum Delegates: Set the maximum allowed number of participants.

  • Applicable Rooms: Choose which rooms this package is available for (dropdown selector).

  • Web Bookable: Tick the checkbox to allow clients to book this package online.

Define Package Contents

Click + Add Package Content to add elements such as meeting room rental, food & beverage, or services.

Each content block requires:

  • Catalog Name: Use the dropdown to select a predefined item from your catalogue (e.g., Meeting room hire, Arrival Refreshments, Audiovisual equipment).

  • Category: Automatically populated based on the selected catalog item (e.g., Food and Beverage, Services).

  • Price:

    • Enter either Price excl. VAT or Price incl. VAT.

    • Input the VAT %, and the system will calculate the other field.

    • Each item can have its own VAT rate based on the type of service. The Meeting Room VAT % is pulled from the value defined when editing the Venue.

  • Unit: Choose how the item is billed:

    • You can individually price each component per person or per unit.

  • Start Time / End Time: Define when the item is available during the package duration.

    • You can create packages based on custom time blocks, rather than just Half Day or Full Day.

    • This allows you to sell multiple packages within the same day in the same meeting room, as long as their configured time slots don’t overlap.

  • Visible in package content: Tick this checkbox to make the item visible to the client during the booking process. If unchecked, the item will be hidden from the customer view.

  • Delete: Remove any unnecessary line items using the delete option.

You can incorporate multiple catalogue items at once into a single package—including meeting rooms, F&B, equipment, stationery, and other miscellaneous services—to create a complete offer tailored to your guests' needs.

Note: The client will only see the total package price when booking, not the individual component breakdown. This offers you more flexibility in how you bundle and price services.

Save the Package

  • Once all required fields are filled, click the Create Package button in the bottom right.

  • Your package will now appear in the list under the selected venue.

  • You can also add seasonal pricing to your package. Check this Knowledge base article.

 

 

Clients will see this package during the booking process if it's marked web bookable. You can return at any time to edit the package, duplicate it, or remove it.

If you need assistance, reach out to MeetingPackage support or your Customer Success Manager.