Learn how to create an offline booking in MeetingPackage
Before you enable the online availability, it’s important to update all your existing bookings to the calendar to avoid double bookings. Also remember to keep your calendar up to date if you get bookings from other channels. The bookings from your MeetingPackage booking engine and MeetingPackage.com and its partner websites are updated automatically to the calendar.
You can add bookings to the calendar either by clicking the day in the calendar or the green button at the top right corner of the calendar.
This will open a window for you to start filling in the details. From the top left corner of the window you can choose, whether you want to enter a booking or a time block.
Blocks are used to simply mark down a certain time period when the meeting room is not available for use, e.g. it’s under renovation.
Bookings are more informative and include the client and event details.
Create a calendar booking:
Fill in the client and event details. For frequent clients you can also search the client info from your existing customers on MP. (See next chapter “Adding customer lists and promo codes” on how to save customer lists.
If you are a multi venue user, choose the correct venue.
Choose the room you want. The system will show at the bottom part of the window, if the room is available.
Choose the layout.
You can choose the status of the order:
Customer should confirm : you have the room on provisional hold and are waiting for the client to get back to you.
Confirmed booking: The booking has been confirmed.
Save the booking from the blue “Create a booking” button
Time block
When creating a time block - fill in the dates and times when the block starts and ends. If you manage multiple venues, choose the correct venue. Then choose the meeting room you want to create the block for. Save the block by clicking the blue “Block Time” button at the bottom right corner of the window.